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Job Purpose:

As CEO’s Personal Assistant, you will provide a personal administrative support to the CEO and help support Human Resources and External Affairs, if required.

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Principal Accountabilities:

  • Providing full, pro-active & highly confidential administrative support services to CEO, arranging & organizing CEO’s appointment schedule by planning  internal and external meetings, teleconferences and conferences.
  • Monitor, screen, respond to and distribute incoming communications and phone calls.
  • Manage the travels, itinerary planning, and all logistic requirements for the CEO.
  • Handle any arrangements for visitors from a variety of cultural backgrounds including meetings on and off site and social functions, preparing the agenda, organizing site access, greeting and accompanying visitors as needed.
  • Manage data and maintain documents and reference material including databases distribution lists. 
  • Plan and organise required team meetings, while taking care of the agenda, minutes of meeting, logistics and ensuring attendance.
  • Maintain contacts of all key government and business stakeholders and update them as required.
  • Review internal administrative practices and implement improvements where necessary.
  • Responsible of preparing internal Shell E-newsletter with liaison with all stakeholders.
  • Historian for the Crisis and Emergency Management.
  • Liaise and interact with internal staff and external stakeholders.
  • Invoice handling via Finance systems, purchase orders administration, claims clearance and any other financial activity that needs to be managed on ground.

Key Challenges:

  • Maintain sensitivity to confidentiality at all times. 
  • Prioritize multiplicity of tasks for varying levels of management. 
  • Working effectively with internal stakeholders located inside and outside Oman, and from diverse cultural backgrounds

Job Requirements:

  • Relevant Bachelor Degree in Business Administration / Management.
  • 3-5 years working experience as a Secretary or Personal Assistant.
  • Excellent English and Arabic speaking and writing skills, and advanced typing and computer skills.
  • Strong interpersonal skills, pleasant friendly personality
  • Strong communications skills to liaise with a variety of stakeholders and media representatives.
  • Good networking skills with an ability to work well with all levels of internal management and staff, outside clients and stakeholders, and vendors  
  • Strong negotiation skills with suppliers for event organization and purchases
  • Preference to Omani nationals

If you are Omani and have the required skills and qualifications, obtain an application from our Main Office in Mina Al-Fahal and submit it along with your CV and copies of relevant qualifications.  Alternatively, you could could Apply Here by sending your resume with a cover letter to the email address provided, and ensure the inclusion of the title of the job you are applying for in the subject of your email before 9 August 2016.

Please note, only the short listed candidates will be contacted within 3 weeks from the closing date. 

Human Resources and Administration Department 

Shell Oman Marketing Company SAOG

PO Box 38, Mina Al- Fahal, Postal Code 116